Documents
From EDeskWiki
Contents |
An electronic document is any electronic media content
An electronic document is any electronic media content (other than computer programs or system files) that are intended to be used in their electronic form, without being printed (although printing is usually possible).
Originally, any computer data were considered as something internal — the final data output was always on paper. However, the development of computer networks have resulted in that in most cases it is much more convenient to distribute electronic documents than printed ones. And the improvements in electronic display technologies mean that in most cases it is possible to view documents on screen instead of printing them (thus saving paper and the room required to store the printed copies).
However, using electronic documents instead of paper ones have created the problem of multiple incompatible file formats. Even plain text computer files are not free from this problem — e.g. under MS-DOS, most programs could not work correctly with Unix|UNIX-style text files (see newline), and for non-English speakers, the different code pages always have been a source of trouble.
Even more problems are connected with complex file formats of various word processors, spreadsheets and graphics software. To alleviate the problem, many software companies distribute free file viewers for their proprietary file formats (one example is Adobe Systems|Adobe's Portable Document Format|Acrobat Reader). The other solution is the development of standardized non-Proprietary software|proprietary file formats (such as HTML, SGML, and XML), and electronic documents for specialized uses have specialized formats–the specialized electronic articles in physics use TeX or PostScript.
backing up files
Without paper, make sure you're backing up files. In the traditional backup system, you would make a photocopy of a document and put it in a properly-labeled folder that can later be retrieved from a filing cabinet. Many people and businesses develop electronic filing systems that mimic the old paper systems
Realize that a paperless office doesn't happen overnight.
Your home office or business won't go from all-paper one day to paperless the next. It's a progression. You might start out by scanning all incoming bills into your system, and then expand to include all general business correspondence.
Common features
- To mark a document for future reference:
- Select the checkbox next the document name and
- click on the "Flag Document" Link. This will put a flag symbol next to it.
- To save a document in PDF format: Click on the "PDF" link at the top of your edocument.
- To segregate documents into drawers:
- select the checkbox next the document name,
- click on the "move to folder" dropdown box, and
- select the edrawer you want to move it to.
- For photgraphs, images, pictures etc. refer to Getting Started with ePhoto
- Clicking on Icon New eDocument Creates your new eDocument.
- One can set permissions for entire folders. Coming soon: Set permissions for individual files.
- In Personal documents, By default, all data can be accessed by yourself alone.
- Access rights for group members (download, add, delete) can be given.
- In Group documents, By default, all data can be accessed by all group members. Access rights (download, add, delete)
Clicking on Icon New SpreadSheet Creates a new Excel-like
file for your entries. Also see [[Getting
Started with Spreadsheets | For Spreadsheets, charts, reports etc. ]]
Clicking on Icon Upload Document Uploads an existing document from local computer to eDesk interface.
Clicking on Icon Delete Deletes the unwanted eDocument previously uploaded or created.
Clicking on Icon Font Size For setting up a desired Font size by selecting it from the top right hand side corner.
Clicking on Icon Edit Make changes in eDocument, uploaded or created.
Clicking on Icon Rename Renames the document.
Clicking on Icon Flag Document Flags important documents.
Clicking on Icon eMail Mails the eDocument which is in your eDrawer to other people.
Clicking on Icon Permissions Grants permission to others to view and edit your Documents which otherwise is secure and cannot be accessed by anyone else.
To save the document to your local desktop in MS Word format, click on the "Download" Link next to the document name.
Situations where useful / Benefits
- eDeskOnline eDocument is web-based: using which you can view / edit your family to-do list from anywhere in the world.
- Students may co-ordinate their college assignments
- Create a document in collaboration with a team member..
- Work with remote colleagues on a business plan or office letter
- Work on documents even if your computer does not have a word processor
- Share instantly. Anyone you've invited can access it as soon as they click the share URL.
- Allow friends to see the editing that you are doing on your document: simply click on the "Share" link at the top, and email the URL that appears. Share documents in real time with other viewers who can see the document magically change in front of their eyes while the editor is making the changes.
- Create documents without the need to install any software on your computer.
- Access your documents from any computer with an Internet connection and a standard browser.
- Create your own Folders and subfolders at your convenience.
- Create PDF files.
- Send attachments from Documents.
- Import documents from your local computer to your eDocuments.
- Export documents from your eDocuments environment to a local computer.
- Compatible with all file types: .doc, .xls, .ppt, .gif, .jpeg, .bmp, .pdf, etc.
- Access your online documents easily from eCabinet section of your eDeskOnline .
- Access your online documents easily from Accounts section of your eDeskOnline .
- Access your online documents easily using the search utility of your eDeskOnline .
Getting started
- Login to your eDeskOnline Account.
- On your blue webtop, click on the eDocuments icon.
Edit
- Edit your documents from anywhere. All you need is a Web browser.
- Familiar desktop feel makes editing a breeze. Just click the toolbar buttons to bold, underline, indent, change the font and so on.
Delete
- You can delete the files which you think are not necessary by simply clicking the delete button on the right hand side.
- To delete multiple files or documents all you have to do is to check the document using the check-box provided at the left handside. By simply clicking on that check box the document gets selected you can verify that, if in the box a tick mark appears then your document is selected for further operation, Similarly select all the documents which you want to delete and then click on Delete button on top of page which will delete all the selected files of your choice.
Create
- For creating your new Document from scratch, please click on the link: New eDocument. Change fonts, make bulleted lists, add tables, images, and much more. Please refer to Getting Started with Documents.
eDeskOnline's word processor.
- Create PDF files.
Upload
- Upload your existing files. eDeskOnline eDocuments accepts most popular file formats. So go ahead and upload your existing files; all your formatting will come through intact.
- Login to your eDeskOnline Account.
- Once the blue Webtop opens click on eDocuments icon present on the webtop.
- There on top you will find an Upload Document link click on that link and you will see the image below.
- Click on Browse and locate the document you want to upload from the local computer.
- After selecting the file click on Open the file will automatically get uploaded.
Secure
- Safely store your work. Online storage and auto-save means you needn't fear local hard drive failures and power outages.
Archive
- Easily save and export copies of all your documents in a zip file. This way at the click of a button, you can save a copy of all your files on your own computer. Just follow the Simple steps given below...
- First login to your edeskonline account.
- Then click on Start > Import/Export > Export > eDocuments Export.
- After doing so, a zip file containing all your acounts Data will be downloaded
- Click on Save, and you're done.
See also
- Electronic Document
- Protect your data
- See a Demo Video of eDeskOnline documents in action
- Webtop
- Documents Archiving
- Getting Started with Documents
- How to Blog
